Sometimes, things go wrong in one way or another with an accrual, and it needs to be fixed. There are two ways these can be fixed in the system. Either by rolling back the accruals, or by zeroing them out. Below are explanations of the difference between the two options. You will need to take each scenario, and decide which will work best for what you are trying to do.
ROLLBACK ACCRUALS
Rolling back the accruals means that you are going to reverse the accrual that was done previously. All history will remain, and you will be able to see the amount that accrued, the amount that was rolled back, and then the new amount accrued again.
Things to note:
- You cannot roll back to a different accrual year. The accrual year is set in the accrual profile, and is generally something like hire date, seniority date, or a specific date in the year (Jan 1).
- When you roll back accruals, it uses the CURRENT settings in that accrual profile. This means that if you are going to roll back because there was something incorrect in the accrual profile, you must roll back BEFORE you make any changes to the accrual profile. If you roll back after the updates are made, it will roll back with the new updates, and you most likely will not get the result you are looking for.
- If you roll back accruals, since it leaves the history, any manual edits made in the past will remain. It will only roll back using the rules in the profile, for the periods you have requested
ZERO OUT ACCRUALS
When you zero out accruals, it means you go in and completely remove any time that has accrued, since the date that you choose.
Things to note:
- When you zero out, it will remove ALL history. Once you do this, you cannot go back and review what was there before. It is now gone. For this reason, be very, very careful before doing this. You will want to get any backup reports that you can, in case you need to review.
- When you zero out, it removes any manual entries. You will want to run the accrual details report first, and find any manual items done before you zero out, so those can be added back in, if needed. When running the report, make sure you have the correct dates at the top. You can find any manual entries by filtering for comments. Anyone making changes to accruals requires a comment to be made, so this should eliminate any other entries.
- You CAN zero out across accrual years, so if something went wrong with the carryover, you would need to use this option, instead of rolling back.