In efforts to have a better way to understand when the EAR field is changed on a client, we have made an update to our Extra Fields when tracking EAR to include an EAR Updated Date field (in OneMint and Renewal, the LEAR field has moved to accommodate this change). The intent of this field is to include the date when updates are made to the EAR field, which will allow better tracking when recalculating EAR on a client.
There are two fields to consider when adding/updating EAR:
On new shortnames:
- enter EAR that is reflected on the signed quote sheet
- enter EAR Updated Date to be the MasterTax Start Date (or first billing date if not a payroll client)
On existing shortnames/Multi-EINs:
- update EAR to include new amount reflected on the signed quote sheet or reduced amount for lost services
- update EAR Updated Date to be the MasterTax Start Date of new EIN or the first billing date of the items added/removed
Twice/year EAR updates:
- update EAR per review process
- update EAR Updated Date to date of review